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weCLIMB Reports

Organization Totals Reports

View observation totals and statistics organized by organizational structure, grade levels, and content areas.

Organization Totals reports show observation counts grouped by different organizational dimensions — helping you understand activity patterns across your district or school system.

Accessing Organization Totals Reports

Section titled “Accessing Organization Totals Reports”

Role Requirements: System Administrator, Organization Administrator, or Reporter role

  1. Navigate to weCLIMB > Reports
  2. Select Organization Totals
  3. The report loads with default filters applied

Report Grouping Options

Section titled “Report Grouping Options”

You can view totals organized by three different dimensions:

By Organizations

Section titled “By Organizations”

Shows observation counts for each organization in your hierarchy:

  • District-level view shows all schools
  • School-level view shows departments or grade teams
  • Respects your organizational access permissions

By Grade Levels

Section titled “By Grade Levels”

Breaks down observations by grade level:

  • Elementary (K-5)
  • Middle School (6-8)
  • High School (9-12)
  • Custom grade level configurations

By Content Areas

Section titled “By Content Areas”

Groups observations by subject area:

  • Core subjects (Math, Science, ELA, Social Studies)
  • Specials (Art, Music, PE, Library)
  • Custom content area definitions

Understanding the Data Display

Section titled “Understanding the Data Display”

Each report shows:

  • Organization/Grade/Content Area Name
  • Total Observations conducted
  • Percentage of total activity
  • Trend indicators when date ranges are applied

Results are automatically sorted by observation count (highest to lowest).

Filtering Report Data

Section titled “Filtering Report Data”

Date Range Filters

Section titled “Date Range Filters”
  • This Week/Month/Quarter - Predefined periods
  • Custom Date Range - Select specific start and end dates
  • Academic Year - Full school year view

Organization Filters

Section titled “Organization Filters”
  • Specific Schools - Select individual organizations
  • Organization Types - Filter by elementary, middle, high school
  • Active Organizations Only - Exclude inactive locations

User Filters

Section titled “User Filters”
  • Observer Role - Filter by who conducted observations
  • Observable Role - Filter by who was observed
  • User Status - Include only active users

Viewing Observable User Metrics

Section titled “Viewing Observable User Metrics”

The report includes observable user statistics:

Observed vs Unobserved Counts

Section titled “Observed vs Unobserved Counts”
  • Total Observable Users - Staff eligible for observations
  • Observed Users - Staff who received observations in date range
  • Unobserved Users - Staff with no observations in date range
  • Observation Rate - Percentage of observables who were observed

User Status Breakdown

Section titled “User Status Breakdown”
  • Active users currently in the system
  • Inactive users (transferred, retired, etc.)
  • New users added during the reporting period

Analyzing Organizational Hierarchy Data

Section titled “Analyzing Organizational Hierarchy Data”

Multi-Level Views

Section titled “Multi-Level Views”

When viewing district-wide data:

  • Top Level shows district totals
  • Drill Down reveals individual school performance
  • Department Level shows sub-organization activity

Comparative Analysis

Section titled “Comparative Analysis”
  • Compare activity levels across similar organizations
  • Identify high-performing observation programs
  • Spot organizations needing support or attention

Trend Analysis

Section titled “Trend Analysis”
  • Week-over-week observation trends
  • Month-over-month progress tracking
  • Year-over-year comparison data

Exporting Organizational Data

Section titled “Exporting Organizational Data”

CSV Export Options

Section titled “CSV Export Options”
  1. Click Export button in the report header
  2. Choose export scope:
    • Current Filter Results - Only visible data
    • All Organizations - Complete dataset
    • Summary Only - High-level totals

Export Contents

Section titled “Export Contents”

The CSV file includes:

  • Organization/Grade/Content Area names
  • Observation counts and percentages
  • Observable user counts (observed/unobserved)
  • Date range and filter information
  • Report generation timestamp

Using Exported Data

Section titled “Using Exported Data”
  • Import into spreadsheet applications
  • Create custom charts and visualizations
  • Share with leadership teams
  • Archive for historical comparison

Report Interpretation Tips

Section titled “Report Interpretation Tips”

Healthy Observation Patterns

Section titled “Healthy Observation Patterns”
  • Consistent activity across all organizations
  • High percentage of observables being observed
  • Regular observation frequency (not concentrated in short periods)

Areas for Attention

Section titled “Areas for Attention”
  • Organizations with zero or very low observation counts
  • High numbers of unobserved staff members
  • Significant gaps in observation activity

Professional Development Insights

Section titled “Professional Development Insights”
  • Content areas receiving less observation attention
  • Grade levels with observation gaps
  • Organizations excelling in observation practices

Role-Based Data Access

Section titled “Role-Based Data Access”

Your view of Organization Totals is automatically filtered based on your role:

  • System Administrators see all organizational data
  • Organization Administrators see their organization and sub-organizations
  • Reporters see data within their assigned scope
  • Observers see only their own observation activity
Section titled “Related Reports”
  • Observable Totals - Focus on individual user observation counts
  • Observation Reports - Detailed individual observation data
  • Summary Reports - High-level system performance metrics